# Meeting notes template

> A meeting notes template that puts decisions first, then actions with owners and dates, then discussion and parked topics. Copy it, or start it in Kanso.

Decisions first, then who does what by when.

Web page: https://kansohq.app/templates/meeting-notes

Updated: 5 October 2026

## The template

### Decisions

> Only what was actually decided. Discussion goes further down.

-

### Actions

- [ ] Owner — what — by when
- [ ]

### Discussion

### Parked

-

In Kanso, add a page and pick this template, or type / in any doc.

## How to fill it in

1. Decisions first, one line each.
2. Actions with an owner and a date.
3. The discussion, kept short.
4. Park what was not settled.

## Questions

### What should meeting notes include?

The decisions, the actions with an owner and a date, a short summary of the discussion and anything parked for later.

### How long should meeting notes be?

One page at most. If they are longer than the decisions and actions they record, they are a transcript.

### Who should take the notes?

Someone who is not leading the meeting, with the job rotating, taken live in a shared document.

## Keep reading

- [How to take meeting notes your team will use](https://kansohq.app/guides/how-to-take-meeting-notes.md): Good meeting notes record decisions and actions, not a transcript. Learn a simple structure, who takes notes and how to make sure actions happen.
- [Retrospective template for software teams | Kanso](https://kansohq.app/templates/retrospective.md): A retrospective template with what went well, what did not, what we learned and what we will change, each change with an owner. Copy it, or start it in Kanso.
- [Sprint planning template: goal, work and risks | Kanso](https://kansohq.app/templates/sprint-plan.md): A sprint planning template with the sprint goal, committed work, stretch, risks and what is out of scope. Copy it, or start it in Kanso.
- [Decision record template (ADR) to copy | Kanso](https://kansohq.app/templates/decision-record.md): An architecture decision record (ADR) template with the decision, status, context, consequences and revisit condition. Copy it, or start it in Kanso.

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